DOC《1.0》

s (JSC'

s) Energy Conservation Policy. The Center'

s Telephone System will be made available to the Contractor for official Government business. The Contractor shall be responsible for non-contract related and personal long distance toll charges. 1.1.3 Definitions and Acronyms Definitions and acronyms used throughout this contract are identified in Tables 1-1 and 1-2. Words that have specific meaning in the context of this Contract have been bolded and * and further defined in Table 1-1. Definitions for terms used in a specific annex are stated in that annex and shall have precedence in that annex, overriding definitions stated in Annex 1. Webster'

s Ninth New Collegiate Dictionary will be used for defining words not specifically addressed. Items that have been bolded and ** are located in the JSC Technical Reference Library (TRL) located in Building 227, Door #4. 1.1.4 Records, Reports, and Submittals The Contractor shall maintain all records and documentation necessary to substantiate that all services have been accomplished as specified and shall support all Government audits with adequate personnel and timely documentation retrieval. Additional records, reports, and submittals required by the Government are identified in each applicable annex section. Records, reports, and submittals and all associated documentation are to be maintained and provided as required in the various Section C Annexes. To accomplish this, the Contractor shall plan, implement, and maintain a comprehensive records, reports, and submittal management process that facilitates continual Government electronic access to all documentation records, reports, and submittals. The data items formatted in the databases, reports, and documents existing on the effective date of this contract (See the TRL) illustrate the frequency, category and activity description to be maintained in the electronic database. They are included for reference and to establish minimum requirements. *Selected records, reports and submittals are required by the Government via Data Requirement Descriptions (DRD'

s). Submittals may include but are not limited to plans, procedures, Standard Operating Procedures (SOP'

s) and are identified in the separate annexes. *Selected and other records, reports and submittals are further defined as: 1.1.4.a. Records. For the purpose of this Contract, required databases are considered as records. All logs, records, files, databases, workload data, etc., identified in the Annexes shall be maintained throughout the life of the Contract and as otherwise may be required by law or regulatory authority. Records shall be available for review by the Administrative *TMR, or designated technical representative and auditors, and upon termination of the Contract, shall be turned over to the Government. All records shall contain sufficient supporting documentation to provide a complete audit trail. Records shall be maintained in an orderly fashion. Records shall be automated, as required in the Contract, in compliance with Annex?8 and other annexes. The Contractor shall maintain records, logs, databases, reports, data for all Section C requirements, including but not limited to, actual number of units of work performed for each respective contract line item workload unit, for each fiscal and contract year. 1.1.4.b. Reports. Selected reports and outline instructions for the development of the format are contained on individual DRD'

s in Section J, Attachment C. Due dates are specified for each separate report. When the due date falls on a Saturday, Sunday, or holiday, the report is due by