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Inland Revenue Department Requirement Specifications for Preparation of IR56F Data File Using Employer'

s Self-developed Software Paragraph Content Page 1.

Introduction

1 2. Procedures for Application of Approval to Submit IR56F Data File

2 3. Requirements and Important Notes for Submission of IR56F Data File

3 4. Data Specifications of IR56F Data File and Guidance Notes

4 5. Submission of Other Computerized IR56 Forms

14 6. Important Notes

15 Appendix A Sample of Application Letter B Sample Format of Computer-printed IR56F for Distribution to Employee C Sample File in XML Format for Submission of IR56F Data File D XML Schema for Verification of IR56F Data File for Submission IR56F Spec. (May 2019) Requirement Specifications for Preparation of IR56F Data File Using Employer'

s Self-developed Software 1. Introduction 1.1 The Inland Revenue Department ( the Department ) encourages employers to submit the IR56 Forms in electronic format. Employers can use the IR56 Forms Preparation Tool or develop their own software ( Self-developed Software ) in accordance with the Department'

s requirement specification to facilitate the filing of the Employer'

s Return / Notification in electronic format. 1.2 Employers must obtain written approval before they can file the respective IR56 forms in computerized format (softcopy / printout) to the Department by using the Self- developed Software. 1.3 Before the introduction of this new requirement specification for form IR56F, employers who have sought approval from the Department under the previous requirement specification of form IR56F (the Old Specification ) can only file the IR56F forms in computerized printout* . 1.4 In order to facilitate Employers to submit IR56F forms in electronic format, this new requirement specification (the Requirement Specification ) stated the required format of the IR56F date file. 1.5 The data file prepared under this Requirement Specification can only be filed through the Employer'

s Return e-Filing Services ( ER e-Filing Services ) in accordance with the manner stated in paragraph

3 below. Submission of the computerized printout or a storage device containing the data file prepared in accordance with this requirement specification is NOT accepted. 1.6 To facilitate Employers to submit the data file via the ER e-Filing Services, a new mode of submission, Mixed Mode , of the ER e-Filing Services is introduced. Under the Mixed Mode service, employers can simply designate a person to upload the data file and the Authorized Signer only needs to sign and submit the paper Control List (with QR Code) generated from the system to complete the submission process. For details of the submission process, please refer to paragraph

3 below. 1.7 For enquiry regarding this Requirement Specifications, please call

183 5310 during office hours. * Employers can continue to submit the IR56F forms printed by the approved Self-developed Software under the Old Specification until further notice. However, employers are encouraged to make changes to their software so as to comply with the specifications detailed in paragraph 4.1 so that they can file IR56F data file through the ER e-Filing Services as stated in paragraph 3. A fresh approval application in accordance with the procedures stated in paragraph

2 below is required. IR56F Spec. - 1- (May 2019) 2. Procedures for Application of Approval to Submit IR56F Data File 2.1 Employers who wish to develop their own software for preparing IR56F data file must first seek approval from the Department. To apply for approval, the employers should furnish: - A written application with the employer'